Scrappage scheme

Please read the terms and conditions of this Agreement carefully. These terms set out the eligibility checks, your obligations, payment, State aid considerations and other important information.

ULEZ van and minibus scrappage scheme terms and conditions (effective from 15 March 2024)

A. The terms and conditions set out in this Agreement apply to the scrappage Scheme provided by TfL. The terms and conditions are between TfL and the Recipient. TfL reserves the right to make changes to this Agreement from time to time..

B. The Scheme is open to Recipients that meet the Initial Eligibility Checks.

C. The Scheme will run while funding is in place and Applications will be accepted for assessment. The total available funding may increase and decrease at the discretion of TfL. No commitment is made around the duration of the funding term or the total funding available. TfL at its sole discretion may review the operation of the Scheme and make changes as it deems necessary.

1. In this Agreement the following words have the meaning set out below:
Agreement means this agreement including the schedules and any documents referred to in this Agreement;

Application means the application form and evidence submitted by the Recipient to TfL (whether in hard copy or using the RUC Account), including the Initial Eligibility Checks and Secondary Eligibility Checks.

Authorised Treatment Facility or ATF means authorised facilities where a Recipient's Vehicle is destroyed. Details of such Authorised Treatment Facilities can be found at https://environment.data.gov.uk/public-register/view/search-elv;

British-Ukrainian Aid means Transport for London's partner charity who may accept Vehicles Donated by applicants to the Scheme;

CCZ means the Congestion Charge Zone as further set out in https://tfl.gov.uk/modes/driving/congestion-charge;

Certificate of Destruction means the certificate provided by an Authorised Treatment Facility to the Recipient to confirm the Vehicle has been destroyed;

Certificate of Donation means the certificate provided by British-Ukrainian Aid to the Recipient to confirm the vehicle has been donated to the charity;

Charity means an entity registered with the Charity Commission;

CVRAS means the Clean Vehicle Retrofit Accreditation Scheme;

CVRAS Register means the Clean Vehicle Retrofit Accreditation Scheme register of approved manufacturers who can retrofit vehicles to Euro 6 standards. Such register is available at https://energysavingtrust.org.uk/service/clean-vehicle-retrofit-accreditation-scheme;

CVRAS Retrofit Invoice means the invoice issued by the CVRAS approved company detailing the works carried out to retrofit the Recipient's Vehicle(s);

CVRAS Vehicle Installation Certificate means the certificate issued by the CVRAS approved company to confirm a vehicle has been retrofitted to CVRAS standards;

Data Protection Legislation means any legislation in force from time to time in the United Kingdom relating to privacy and/or the processing of personal data, including but not limited to the Data Protection Act 2018, the UK General Data Protection Regulation, any statutory codes of practice issued by the Information Commissioner in relation to such legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003;

Donate or Donated means the donation of the Recipient's Vehicle to British-Ukrainian Aid;

Electric Vehicle means a vehicle with an original specification of being powered only by a battery charged from the electricity grid;

Eligibility Confirmation Letter means the letter sent by TfL to the Recipient confirming the Recipient has satisfied the Initial Eligibility Checks and sets out the Secondary Eligibility Checks the Recipient must satisfy to be eligible for a Grant Payment;

Eligible Replacement Vehicle(s) means a new or second hand ULEZ compliant Electric Vehicle. Such replacement vehicle will be of the same Vehicle category as the Recipient's Vehicle listed in their Application;

FOI Legislation means the Freedom of Information Act 2000, all regulations made under it and the Environmental Information Regulations 2004 and any amendment or re-enactment of any of them or any national replacement for such legislation; and any guidance issue by the Information Commissioner, the Department for Constitutional Affairs, or the Department for Environment Food and Rural Affairs (including in each case its successors or assigns) in relation to such legislation;

Grant Payment means the financial payment paid to the Recipient by TfL in accordance with this Agreement;

Grant Payment Options means the Scheme's six Grant Payment options as set out in Schedule 2;

Greater London means the area of London within the thirty two London Boroughs and City of London boundaries.

Ineligible Recipient means:

in the case of Small Businesses, Microbusinesses and Sole Traders: an applicant who has received a grant payment from TfL in relation to the previous Van and Minibus scrappage scheme or an applicant who has received three Grant Payments from TfL in relation to the current ULEZ Van and Minibus Scrappage Scheme since 30 January 2023;
in the case of Charities: an applicant who has received three Grant Payments in relation to the ULEZ Van and Minibus Scrappage Scheme since 30 January 2023; or
any applicant who otherwise does not meet the eligibility criteria of the scheme

Information means information recorded in any form held by TfL or by the Recipient on behalf of TfL;

Information Request means a request for any Information under the FOI Legislation;

Initial Eligibility Checks means the initial checks the Recipient must successfully meet to be eligible to participate in this Scheme, as set out in Schedule 1;

Light Van means the Recipient's Vehicle as described in Part 2 of Schedule 1;

Microbusiness means a business as described in Part 1 of Schedule 1;

Minibus means the Recipient's Vehicle(s) as described in Part 2 of Schedule 1;

Minimal Financial Assistance means the ceiling for financial assistance provided under the Subsidy Control Act 2022, which is currently £315,000 over three fiscal years but which may change;

Organisation means either the Small Business, Microbusiness, Sole Trader or Charity applying to this Scheme;

Proof of Evidence means the documents to be provided to TfL by the Recipient in relation to the Eligible Replacement Vehicle(s) as further described in Schedule 2;

Recipient means the Organisation submitting an application to TfL under this Scheme;

Retrofit or Retrofitted means the fitting of aftermarket vehicle emission reduction systems to a light van or minibus to comply with CVRAS emissions standards. Such fitting services are provided by an organisation on the CVRAS Register;

RUC Account means the Road User Charging account a Recipient is required to have to submit and manage their Application;

Scheme means the Van and Minibus Scrappage Scheme as further detailed on the TfL website www.tfl.gov.uk/van-minibus-scrappage;

Scrap or Scrapped means the Recipient's Vehicle which is destroyed at the ATF;

Secondary Eligibility Checks means the documentary evidence the Recipient must provide as set out in Schedule 2;

Small Business means a business as described in Part 1 of Schedule 1;

Sole Trader means a self-employed person which owns and operates a business as an individual. There is no legal distinction between the owner and the business;

TfL means Transport for London;

ULEZ means the Ultra Low Emission Zone which further details can be found on the TfL website www.tfl.gov.uk/ulez;

V5C Registration Document, also known as the vehicle log book containing the details of a Vehicle(s) or Eligible Replacement Vehicle(s);

Vehicle means the Recipient's non-ULEZ compliant Light Van or Minibus which is being Scrapped, Donated or Retrofitted as part of the Application; and

Working Days means any day excluding Saturdays, Sundays or public or bank holidays in England.

1.1 a reference to the singular includes the plural and vice versa, and a reference to any gender includes all genders;

1.2 a reference to any statute, enactment, order, regulation or other similar instrument shall be construed as a reference to the statute, enactment, order, regulation or instrument as amended or re-enacted by any subsequent statute, enactment, order, regulation or instrument and shall include all statutory instruments or orders made pursuant to it whether replaced before or after the date of execution of the Agreement;

1.3 headings are included in the Agreement for ease of reference only and do not affect the interpretation or construction of the Agreement;

1.4 the expression "person" means any individual, firm, body corporate, unincorporated association, partnership, government, state or agency of a state or joint venture;

1.5 the words "including", "includes" and "included" will be construed without limitation unless inconsistent with the context; and

1.6 the Schedules form part of the Agreement and will have the same force and effect as if expressly set out in the body of the Agreement.

2. Eligibility Checks

2.1 To be eligible for a Grant Payment the Recipient must have:

a. completed and signed (or in the case of an online Application, submitted) the Application form which must have been received by TfL;

b. satisfied the Initial Eligibility Checks as set out in Schedule 1 and received written confirmation in the form of the Eligibility Confirmation Letter from TfL; and

c. complied with the Secondary Eligibility Checks to the satisfaction of TfL

2.2 The Recipient's Application will be assessed to ensure the Application meets the Initial Eligibility Checks. TfL will confirm to the Recipient by sending an Eligibility Confirmation Letter if they have satisfied the Initial Eligibility Checks.

2.3 TfL may request additional documentation from the Recipient to ensure the Recipient meets the Initial Eligibility Checks and/or Secondary Eligibility Checks to TfL's satisfaction. The Recipient shall use reasonable endeavours to respond within ten (10) Working Days of TfL requesting such information.

2.4 An Ineligible Recipient may not submit an Application or apply to this Scheme.

3. Application

3.1 If a Small Business, Microbusiness or Sole Trader has received a grant payment under the previous Van and Minibus scrappage scheme, they cannot make an application to this Scheme. If a Small Business, Microbusiness or Sole Trader has not received a grant payment under the previous Van and Minibus scrappage scheme but has received three Grant Payments since 30 January 2023 they cannot make an application to the Scheme. If a Charity has received three Grant Payments since 30 January 2023 they cannot make an application to the Scheme.

3.2 The Recipient can submit only one Application at a time, containing a maximum of one (1) Vehicle and shall not be awarded a Grant Payment of more than £11,500 for each application. If the Recipient is a Small Business, Microbusiness or Sole Trader, no further Applications will be accepted by TfL once the Recipient has successfully Scrapped, Donated or Retrofitted three light vehicles. If the Recipient is a Charity, no further Applications will be accepted by TfL once the Recipient has successfully Scrapped, Donated or Retrofitted three light vehicles.

3.3 To submit an Application, the Recipient will need an RUC Account available via the TfL website www.tfl.gov.uk/scrappage-scheme. Once registered the Recipient can submit their application through the RUC account.

3.4 Once a Recipient has submitted three Applications no further Applications will be accepted unless the Recipient either; (i) withdraws any previously submitted Application prior to the Vehicle being Scrapped, Donated or Retrofitted in accordance with Clauses 3.5 and 3.6 and commences the full process again.

3.5 The Recipient may not amend their Application once it has been submitted to TfL. If the Recipient wishes to amend their Application, they must withdraw their Application in accordance with Clause 3.6 and submit a fresh Application. The Application cannot be withdrawn or replaced once a Grant Payment has been made.

3.6 A Recipient may withdraw their Application at any time prior to the Vehicle being Scrapped, Donated or Retrofitted. To withdraw an Application, the Recipient should notify TfL via their RUC Account. If a Recipient withdraws their Application and wishes to re-apply at a later date, the Recipient must submit a new Application with all the required documentation which will be subject to the Initial Eligibility Checks and Secondary Eligibility Checks.

4. Vehicle Scrappage and Retrofit Requirements

4.1 The Recipient must not Scrap, Donate or Retrofit their Vehicle before the Recipient has received the Eligibility Confirmation Letter from TfL. TfL will not be liable for any costs incurred if the Recipient chooses to Scrap, Donate or Retrofit their Vehicle without such confirmation from TfL.

4.2 A Light Van or Minibus must be Scrapped at an ATF or Donated to British-Ukrainian Aid.

4.3 Where a Light Van or Minibus is to be donated must be donated to British Ukrainian Aid. The Recipient must contact British Ukrainian Aid via the website stated in the Eligibility Confirmation Letter to offer the Vehicle for Donation. Where British Ukrainian Aid accept the Vehicle for Donation they will contact the Recipient to arrange a transfer date and time for the Vehicle. Where the Vehicle is successfully transferred to British Ukrainian Aid, a Certificate of Donation will be issued to the Recipient by British Ukrainian Aid for the Vehicle via email. Please note that British Ukrainian Aid may refuse to accept a Vehicle at the point of transfer where the Vehicle is deemed by their representative to not be roadworthy. In such circumstances, a Certificate of Donation will not be issued and the Recipient will instead be able to Scrap the Vehicle at an ATF

4.4 The Light Van or Minibus to be Retrofitted must appear on the CVRAS Register and be Retrofitted by a CVRAS approved fitter. The Recipient must ensure that the CVRAS approved fitter will issue a CVRAS Retrofit Invoice and a CVRAS Installation Certificate.

4.5 Subject to Clause 5.1, once TfL has received the Proof of Evidence and TfL has provided written confirmation to the Recipient that TfL is satisfied with such evidence, TfL will make a Grant Payment in accordance with Clause 6.

5. Time Period to provide documentation

5.1 The Recipient has six (6) calendar months from the date of the Eligibility Confirmation Letter to comply with the Secondary Eligibility Checks to qualify for a Grant Payment. The Recipient must notify TfL immediately if they are unable to comply with the Secondary Eligibility Checks.

5.2 If the Recipient does not comply with Clause 5.1 within the relevant time period, and such non-compliance does not result from TfL's breach, this Agreement will immediately terminate, and the Grant Payment offer will be rescinded with immediate effect. The Recipient may re-apply to this Scheme and submit a new Application if they wish to do so. Any obligation on TfL to pay the Recipient shall cease on termination and TfL will not be liable for any costs incurred by the Recipient.

6. Grant Payment

6.1 The Scheme is subject to change at any time at TfL's sole discretion, provided that any such change will not apply to Applications made before the date of that change save where TfL at its sole discretion elects otherwise. Any changes made to Van and Minibus Scrappage Scheme will be published on the TfL website (https://tfl.gov.uk/van-minibus-scrappage)

6.2 The Grant Payment amounts are dependent on which of the Grant Payment Options the Recipient chooses and is eligible for as set out in Schedule 1. The Grant Payment Option amounts are set out on the TfL website www.tfl.gov.uk/van-minibus-scrappage which may be amended from time to time at TfL's sole discretion and without prior notice.

6.3 The Grant Payments will be paid by cheque once the Recipient has provided the documentation in accordance with Clause 5 and Schedule 2. The cheque will be posted to the Organisation's operational address as stipulated in their application.

6.4 The Recipient shall promptly repay to TfL any money incorrectly paid to it either as a result of an administrative error or otherwise. This includes (without limitation) situations where either an incorrect sum of money has been paid or where the Grant Payment has been paid in error before all conditions attached to the Grant Payment have been complied with by the Recipient.

7. Not used

8. Warranties

8.1 The Recipient warrants, undertakes and agrees that:

a. it has full capacity and authority to enter into this Agreement with TfL;

b. the Application meets all the Initial Eligibility Checks at the time the Recipient submitted the Application and will inform TfL immediately if the situation changes from the date of the Eligibility Confirmation Letter; and

c. all information and documentation provided as part of the Application is accurate and complete and it may be relied upon by TfL for the purposes of assessing the Recipient's Application. The Recipient will inform TfL immediately if any part of the information provided is no longer correct.

9. Restrictions following a successful Application

9.1 Once a Grant Payment has been confirmed to or received by the Recipient in accordance with this Agreement the Application cannot be withdrawn.

9.2 Should Grant Payment levels made as part of the Scheme change, TfL will not compensate those Recipients already in receipt of a Grant Payment or who have written confirmation of a confirmed Grant Payment. All Grant Payments made or offered are final.

9.3 Only one Grant Payment will be made to a Recipient per Application. For the avoidance of doubt:

a. if the Recipient is a Small Business, a Microbusiness or a Sole Trader, they cannot submit an Application if they received a Grant Payment under the previous van and minibus scrappage scheme. If such Recipient did not receive a Grant Payment under the previous van and minibus scrappage scheme they can only submit three Applications and receive three Grant Payments in total under the current ULEZ Van and Minibus Scrappage Scheme operating since 30 January 2023.

b. if the Recipient is a Charity, they can only submit three Applications and receive three Grant Payments in total under the current ULEZ Van and Minibus Scrappage Scheme operating since 30 January 2023.

10. Termination

10.1 This Agreement may be terminated by TfL, in its absolute discretion immediately upon giving notice to the Recipient if;

a. the Recipient does not submit the required Proof of Evidence within the time period set out in Clause 5 and such non-compliance does not result from TfL's breach of this Agreement;

b. the Recipient does not provide sufficient information or additional information as required by TfL including but not limited to the evidence required for the Secondary Eligibility Checks and any subsequent evidence required in accordance with Clause 14;

c. the Recipient attempts without the prior consent of TfL to transfer or assign the Grant Payment to any other organisation including when there is a change in ownership or structure of the Recipient;

d. the Recipient ceases to operate for any reason, or it passes a resolution (or any court of competent jurisdiction makes an order) that it would be wound up or dissolved (other than for the purpose of bona fide and solvent reconstruction or amalgamation which means the Recipient no longer complies with the Initial Eligibility Checks);

e. the Recipient becomes insolvent, or it is declared bankrupt, or it is placed into receivership, administration or liquidation, or a petition has been presented for its winding up, or it enters into any arrangement or composition for the benefit of its creditors, or it is unable to pay its debts as they fall due;

f. the Application submitted by the Recipient is found to be fraudulent;

g. any information provided to TfL by the Recipient which TfL considered when deciding whether or not to provide the Grant Payment or subsequent supporting documents or correspondence is found to be incorrect or incomplete to an extent which TfL reasonably considers to be material; and/or

h. the Recipient does not comply with the terms and conditions of this Agreement and in the case of a breach that is capable of remedy fails to remedy such breach within a time period as specified in writing by TfL.

10.2 Without prejudice to TfL's right to terminate under Clause 10.1 or to terminate at common law, TfL may terminate this Agreement and any Grant Payment at any time prior to a Recipient Scrapping, Donating or Retrofitting its Vehicle(s) if required to do for financial restraint or for any other reason.

11. Reducing, Withholding, Suspending and Repayment of Grant Payment

11.1 TfL's intention is that the Grant Payment will be paid to the Recipient in full if the Initial Eligibility Checks and Secondary Eligibility Checks are met. Without prejudice to TfL's other rights and remedies, TfL may at its absolute discretion reduce, suspend or withhold the Grant Payment, or require all or part of the Grant Payment to be repaid by the Recipient in the event that any of the circumstances in Clause 10 arises.

11.2 Where a Recipient is found to be in breach of this Agreement including where it has submitted fraudulent Application(s), TfL shall seek recovery of the Grant Payment paid to the Recipient and may prosecute the Recipient.

11.3 Any repayment of the Grant Payment required under this Agreement must be made to TfL within six (6) months of notification by TfL to the Applicant. To make a repayment to TfL the Recipient must send a cheque for the required amount to:

Ultra Low Emission Zone Po Box 552 DARLINGTON DL1 9TY

11.4 If TfL becomes entitled to exercise its rights under Clause 11 it may nevertheless decide not to exercise that right, or not to exercise them to the fullest extent possible, or to delay in exercising those rights. Any decision not to exercise TfL's rights under Clause 11, or to exercise them only partially or to delay in exercising them, may be made on conditions which will be notified to the Recipient provided always that any such decision by TfL shall not prevent the subsequent enforcement of any subsequent breach of that provision, and shall not be deemed to be a waiver of any subsequent breach of that or any other provisions.

12. Acknowledgement and Publicity

TfL may request the Recipient to assist TfL in promotional activities relating to the Scheme and that the Recipient will comply with any such reasonable request.

13. Liability

13.1 Subject to Clause 13.2, the Recipient is responsible for and must indemnify, keep indemnified and hold harmless TfL, its employees and agents against any expense, liability, loss, claim or proceedings whatsoever ("Losses") in respect of the death of or injury to any person, loss of or damage to any property (including property belonging to TfL or for which it is responsible) and in respect of any other Losses which may arise out of or in the course of or by reason of any direct or indirect breach of contract, tort, breach of statutory duty, misrepresentation, misstatement, act, omission or default of the Recipient, its employees, or agents or as a result of participating in this Scheme.

13.2 The Recipient is not responsible for and shall not indemnify TfL for Losses to the extent that such Losses are caused by any breach or negligent
performance of any of its obligations under this Agreement by TfL, its employees or agents.

13.3 TfL shall not be liable for any Losses that the Recipient incurs if the Recipient does not comply with the requirements of the Initial Eligibility Checks and the Secondary Eligibility Checks.

14. Records, Insurance and Evidence

14.1 The Recipient shall keep accurate records of any documents submitted to TfL in relation to their Application including evidence of receipt of the Grant Payment.

14.2 The Recipient shall comply and facilitate TfL's compliance with all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to itself and TfL.

14.3 The Recipient confirms that if any information contained in the V5C Registration Documentation does not match the Recipient details contained in the Recipient's Application, the Recipient will provide such documentary evidence as TfL requires enabling TfL to verify the information to TfL's satisfaction. If the evidence provided is not to TfL's satisfaction, TfL is entitled at its sole discretion to terminate this Agreement with immediate effect and not provide the Grant Payment.

15. Subsidy Control Act 2022

15.1 Any and all Grant Payments will be based on compliance with Subsidy Control Act 2022 requirements relating to the Minimal Financial Assistance exemption. The Recipient must evidence that they satisfy the exemption by completing the declaration included in their Application. Payments will be contingent (notwithstanding all other Initial Eligibility Checks or Secondary Eligibility Checks requirements being met) on the Recipient having sufficient level of its Minimal Financial Assistance allowance remaining for the proposed Grant Payment under this Scheme to fall within that allowance.

15.2 In accepting the Grant Payment, the Recipient shall comply with the Subsidy Control Act 2022 and the Recipient shall fully cooperate with TfL in utilising the applicable approvals and procedures in relation to Subsidy Control.

15.3 In the event that the Recipient is in breach of Clause 15.1 above, or the provision of the Grant Payment itself is deemed (by an appropriate authority) to breach Subsidy Control, TfL may at its absolute discretion reduce, suspend or withhold the Grant Payment, or require all or part of the Grant Payment (together with applicable interest) to be repaid by the Recipient, without prejudice to any other rights or remedies including its rights under Clause 11.

16. Data Protection

16.1 TfL, its subsidiaries and service providers will comply with all its obligations under the Data Protection Legislation and will only process the Recipient's, the applicant's (individual completing the application), the director of a Small Business or Microbusiness or the trustee of a Charity, and the registered keeper of the vehicles' personal data (as defined in the Data Protection Legislation) for the purposes of assessing the Recipient's eligibility for the Scheme and to contact the Recipient regarding the Application. For more information please visit the Road User Charging page at www.tfl.gov.uk/privacy.

16.2 If the Recipient has applied to a specific third party to receive a service and/or product from that party which is being provided because the Recipient is using this Scheme then TfL may share sufficient Personal Data (as defined in the Data Protection Legislation) with that third party to confirm whether a successful application has been made to TfL. This Personal Data will be limited to the minimum necessary to confirm eligibility for the third party service/product.

17. Freedom of Information

17.1 The Recipient acknowledges that TfL:

a. is subject to the FOI Legislation and agrees to assist and co-operate with TfL to enable TfL to comply with its obligations under the FOI Legislation;

b. may be obliged under the FOI Legislation to disclose Information without consulting or obtaining consent from the Recipient; and

c. shall be responsible for determining whether Information is exempt information under the FOI Legislation and for determining what Information will be disclosed in response to an Information Request in accordance with FOI Legislation.

18. Not used

19. Assignment and Novation

19.1 The Recipient may not, without the prior written consent of TfL, assign or in any other way make over to any third party the benefit and/or the burden or otherwise transfer any right or obligation of this Agreement or transfer or pay to any other person any part of the Grant Payment.

19.2 The Recipient is not permitted to transfer or assign the Grant Payment to any other organisation without prior written consent from TfL. If the Recipient doesn't comply with this Clause 19.2, TfL may at its absolute discretion be entitled to terminate this Agreement and withhold, suspend or require the Recipient to repay the Grant Payment.

19.3 TfL may novate or otherwise transfers this Agreement (in whole or in part).

20. Survival

Clauses 1, 2-6, 8, 9, 11, 12, 13, 14-16, 17, 18, 19-22 shall survive (in whole or in part) the termination or expiry of this Agreement and continue in full force and effect, along with any other provisions of this Agreement necessary to give effect to them. In addition, any other provision of the Agreement, by its nature or implication (including in respect of accrued rights and liabilities) is required to survive the termination or expiry of the Agreement, shall survive such termination or expiry as aforesaid.

21. Entire Agreement

21.1 This Agreement, including the Schedules, and all documents referred to in the Agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.

21.3 Nothing in this Clause 21 excludes any liability which one party would otherwise have in respect of any statement it has made fraudulently to the other party.

22. Governing Law

This Agreement is governed by the laws of England. The Courts of England have exclusive jurisdiction to settle any dispute which may arise out of or in connection with this Agreement.

Schedule 1- Initial Eligibility Checks

Part 1: Organisation Eligibility Criteria

1. The Recipient must be one of the following type of organisations:

(i) a Microbusiness which is defined as a business:

a. having 10 employees or fewer and satisfying one or more of the following requirements in each of the current and preceding financial years:
i. turnover of not more than £632,000; and/or
ii. balance sheet total of not more than £316,000; and

b. registered with Companies House (as an active company) or VAT registered.

(ii) an entity registered with the Charity Commission (being an active charity); or

(iii) a Sole Trader and must be able to provide the relevant evidence with their Application to prove they are a Sole Trader. Applicable evidence TfL will accept is set out in the Application form; or

(iv) a Small Business which is defined as a business:

a. having fewer than 50 employees and satisfying one or more of the following requirements in each of the current and preceding financial years:
i. turnover of not more than £10.2 million; and/or
ii. balance sheet total of not more than £5.1 million; and

b. registered with Companies House (as an active company) or VAT registered.

2. Where an Organisation is registered with Companies House or a Charity is registered with the Charity Commission at an address outside Greater London, they will need to prove that they have an operating address within Greater London.

3. All Organisations must provide one of the following forms of valid photographic identity.

(i) Where the Organisation is a Small Business or a Microbusiness a photo ID of one of the directors; or
(ii) Where the Organisation is a Charity a photo ID of one of the trustees.
(iii) Where the Organisation is a Sole Trader, a photo ID of the Sole Trader.

Acceptable forms of photo ID are a current driver's licence or passport.

Part 2: Vehicle Eligibility Criteria

1. The Recipient's Vehicle to be Scrapped, Donated or Retrofitted must be:

a pre-Euro 6 non-compliant ULEZ Light Van; or
a pre-Euro 6 non-compliant ULEZ Minibus

Light Van

A Light Van is a Recipient's pre-Euro 6 light diesel van (or pre-Euro 4 petrol van) as specified in category N1 as defined by United Nations Economic Commission for Europe, body type should reference van and the revenue weight must be 3.5 tonnes or less.

The Light Van to be Scrapped, Donated or Retrofitted must be registered to the Organisation or an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity for business purposes for not less than twelve (12) consecutive calendar months prior to 30 January 2023 as documented in the V5C Registration Document.

If the Light Van is registered to an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity then documentary evidence in the form of a letter detailing proof of employment with the Small Business, Microbusiness or Charity letter head paper and a valid form of photo ID must be provided to TfL's satisfaction to demonstrate that the authorised employee, director or trustee is employed by the Small Business, Microbusiness or Charity.

The Light Van must be insured for business use, have a valid MOT and road tax at the date of the Recipient's Application and such evidence provided with the Application.

Minibuses

A Minibus is the Recipient's Pre-Euro 6 minibus as specified in category M2 as defined in United Nations Economic Commission for Europe, body type must be minibus, revenue weight must be 5 tonnes or less and number of seats must be nine (9) or more.

The Minibus to be Scrapped, Donated or Retrofitted must be registered to the Organisation or may be registered to an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity for business purposes for not less than twelve (12) consecutive calendar months prior to 30 January 2023 as documented in the V5C Registration Document.

If the Minibus is registered to an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity then documentary evidence in the form of a letter detailing proof of employment on the Organisation's letter head paper and a valid form of photo ID must be provided to TfL's satisfaction to demonstrate that the authorised employee, director or trustee is employed by the Small Business, Microbusiness or Charity.

The Minibus must be insured for business use, have a valid MOT and road tax at the date of the Recipient's Application and such evidence provided with the Application.

Part 3: Grant Payment Options

Options: All six (6) available grant payment options

To be eligible the Recipient must meet all of the following requirements:

be either a Small Business, Microbusiness, Charity or Sole Trader in accordance with the Organisation Eligibility Criteria above;
have a Light Van or Minibus which satisfies the Vehicle Eligibility Criteria above; and
meets one of the criteria (I)- (III) below depending on the type of Organisation the Recipient is;

(I) as a Sole Trader the operating address (as set out in their Application) is in Greater London; or

(II) as a Microbusiness must be registered with Companies House or VAT registered, with a registered address in Greater London or an operating address within Greater London; or

(III) as a Charity must be registered with the Charity Commission with a registered address is in Greater London, or an operating address within Greater London; or

(IV) as a Small Business must be registered with Companies House or VAT registered, with a registered address in Greater London or an operating address within Greater London.

Schedule 2- Secondary Eligibility Checks

The Recipient must provide via their RUC Account the following documentation to the satisfaction of TfL within six (6) months from receiving the Eligibility Confirmation Letter to receive a Grant Payment:

Scrap or Donate a ULEZ non-compliant Van
a) Scrap - A Certificate of Destruction from an ATF dated after the date of the Eligibility Confirmation Letter.
b) Donate - A Certificate of Donation issued by British-Ukrainian Aid dated after the date of the Eligibility Confirmation Letter.

Scrap or Donate a ULEZ non-compliant Minibus
a) Scrap - A Certificate of Destruction from an ATF dated after the date of the Eligibility Confirmation Letter.
b) Donate - A Certificate of Donation issued by British-Ukrainian Aid dated after the date of the Eligibility Confirmation Letter.

Scrap or Donate a ULEZ non-compliant Van and replace with an Electric Van
a) Scrap - A Certificate of Destruction from an ATF dated after the date of the Eligibility Confirmation Letter; or
b) Donate - A Certificate of Donation issued by British-Ukrainian Aid dated after the date of the Eligibility Confirmation Letter;
c) Evidence which is acceptable to TfL to show the Recipient purchased, leased or hired the Eligible Replacement Vehicle after the date of the Eligibility Confirmation Letter;
d) Current business insurance for the Eligible Replacement Vehicle;
e) If the Eligible Replacement Vehicle was purchased V5C Registration Document showing:
(i) the Eligible Replacement Vehicle fuel type is fully electric and showing the same body type and vehicle category as the vehicle the Recipient has Scrapped or Donated;
(ii) Proof of purchase of the Eligible Replacement Vehicle which is acceptable to TfL including but not limited to sales invoice dated after the date of the Eligibility Confirmation Letter
(iii) the Eligible Replacement Vehicle is registered to either:
a. the Recipient; or
b. such documentary evidence provided to TfL's satisfaction that the Eligible Replacement Vehicle is registered to an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity for business purposes and proof of the authorised employee, director of the Small Business or Microbusiness or trustee of the Charity's employment on the Small Business, Microbusiness or Charity letter headed paper;
f) If the Eligible Replacement Vehicle is leased from a leasing company:
(i) the relevant lease business agreement for a minimum two (2) years lease in the name of the Recipient; or
(ii) such documentary evidence provided to TfL's satisfaction that the Eligible Replacement Vehicle is leased by an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity for business purposes and that the authorised employee, director of the Small Business or Microbusiness or trustee of the Charity are employed by them in the form of proof of employment on the Small Business, Microbusiness or Charity letter headed paper;
g) If the Eligible Replacement Vehicle is hired from a rental company:
(i) the relevant lease business agreement for a minimum two (2) years lease in the name of the Recipient; or
(ii) such documentary evidence provided to TfL's satisfaction that the Eligible Replacement Vehicle is hired by an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity for business purposes and proof of the authorised employee, director of the Small Business or Microbusiness or trustee of the Charity's employment on the Small Business, Microbusiness or Charity letter headed paper;

Scrap or Donate a ULEZ non-compliant Minibus and replace with an Electric Minibus
a) Scrap - Certificate of Destruction from an ATF dated after the date of the Eligibility Confirmation Letter; or
b) Donate - A Certificate of Donation issued by British-Ukrainian Aid dated after the date of the Eligibility Confirmation Letter;
c) Evidence to show the Recipient purchased, leased or hired the Eligible Replacement Vehicle after the date of the Eligibility Confirmation Letter;
d) Current business insurance for the Eligible Replacement Vehicle;
e) If the Eligible Replacement Vehicle is purchased, V5C Registration Document showing the Eligible Replacement Vehicle fuel type is fully electric and showing the same body type and vehicle category as the vehicle the Recipient has Scrapped or Donated.
f) If the Eligible Replacement Vehicle is purchased, a V5C Registration Document showing the Eligible Replacement Vehicle is registered to either:
(iv) the Recipient; or
(v) such documentary evidence provided to TfL's satisfaction that the Eligible Replacement Vehicle is registered to an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity for business purposes and that the authorised employee, director of the Small Business or Microbusiness or trustee of the Charity are employed by them in the form of proof of employment on the Small Business, Microbusiness or Charity letter headed paper.
g) If the Eligible Replacement Vehicle is leased from a leasing company,
iii) the relevant lease business agreement for a minimum two (2) years lease in the name of the Recipient or
iv) such documentary evidence provided to TfL's satisfaction that the Eligible Replacement Vehicle is leased by an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity for business purposes and that the authorised employee, director of the Small Business or Microbusiness or trustee of the Charity are employed by them in the form of proof of employment on the Small Business, Microbusiness or Charity letter headed paper.
h) If the Eligible Replacement Vehicle is hired from a rental company,
iii) the relevant lease business agreement for a minimum two (2) years lease in the name of the Recipient or
iv) such documentary evidence provided to TfL's satisfaction that the Eligible Replacement Vehicle is hired by an authorised employee, director of the Small Business or Microbusiness or trustee of the Charity for business purposes and that the authorised employee, director of the Small Business or Microbusiness or trustee of the Charity are employed by them in the form of proof of employment on the Small Business, Microbusiness or Charity letter headed paper.
i) Proof of purchase of the Eligible Replacement Vehicles which is acceptable to TfL including but not limited to sales invoice dated after the date of the Eligibility Confirmation Letter

Retrofit a ULEZ non-compliant Van
a) A CVRAS Vehicle Installation Certificate issued by an organisation on the CVRAS Register for the Vehicle Retrofitted dated after the date of the Eligibility Confirmation Letter; and,
b) A Retrofit invoice issued by an organisation on the CVRAS Register dated and issued to the Recipient after the date of the Eligibility Confirmation Letter.

Retrofit a ULEZ non-compliant Minibus
a) A CVRAS Vehicle Installation Certificate issued by an organisation on the CVRAS Register for the Vehicle Retrofitted dated after the date of the Eligibility Confirmation Letter; and,
b) A Retrofit invoice issued by an organisation on the CVRAS Register dated and issued to the Recipient after the date of the Eligibility Confirmation Letter.

ULEZ van and minibus scrappage scheme terms and conditions (effective from 21 August 2023)