By compulsory purchase schemes, we mean activities which TfL is carrying out and/or promoting where powers of compulsory purchase are being sought or have been granted.
If you are affected by a TfL compulsory purchase scheme, the information we hold about you may include:
If you are a guardian, executor, trustee, partner etc, TfL will also hold your information.
Under data protection legislation, TfL is only allowed to use personal information if we have a proper reason or 'legal basis' to do so. In the case of compulsory purchase we rely on the following 'legal grounds':
The personal information we hold is primarily provided by you when you complete a 'Land Interest Questionnaire', for the purposes of identifying property interests in land that may be subject to compulsory purchase.
Personal information may also be obtained from other publicly available sources of information including Land Registry, Companies House, and the Electoral Roll. Information from publically accessible sources will be collated prior to the completion of a Land Interest Questionnaire.
We use your personal information for the purposes of compiling information to identify owners of land that are or may be affected by transport schemes which require compulsory purchase powers in order to be implemented. Part of that process includes compiling and publishing a book, often referred to as a Book of Reference, which will include names and addresses of land owners and the interest(s) they hold in certain land. A Book of Reference must be published and made publically available as set out by legislation.
If you own an interest in affected land when compulsory purchase powers are used you will be required to provide personal information for the purposes of preparing any notices to acquire land required for a transport scheme, assess claims for compensation, make compensation payments, audit (including fraud prevention), financial analysis and service improvement.
We will not pass, sell or rent your personal information on to any other organisation for marketing purposes.
TfL will retain personal information in line with its data retention policies. This means that we will not hold information for longer than is necessary for the purposes we obtained it for.
We will keep your personal information for as long as a compulsory purchase scheme is being promoted, and for as long as any compensation claims remain outstanding. After this is complete, we will keep your information for up to 25 years. This is for the following reasons:
We take the privacy of those impacted by schemes very seriously and a range of robust policies, processes and technical measures are in place to control and safeguard access to, and use of, personal information.
Anyone with access to personal information held in TfL's systems is required to complete TfL's privacy and data protection training on an annual basis.
We also publish guidance on the steps you can also take to protect your personal information.
TfL does not make any compulsory purchase related decisions based solely on the use of automated systems, databases or computer applications.
We share your personal information with our subsidiaries and service providers for the purposes of identifying ownership, acquiring land required for a transport scheme, assessing claims for compensation, making compensation payments, auditing (including fraud prevention), financial analysis and service improvement. Third parties that we work with include:
Where you have direct engagement with our service providers, they will maintain records of their own. You should check their terms of service for further information on how they will process your information.
At our discretion, we may disclose personal information in response to valid requests from the police. Before we authorise any disclosure, the police have to demonstrate that the personal information concerned will assist them in the prevention or detection of a specific crime, or in the apprehension or prosecution of an offender. Each request from the police is dealt with on a strictly case-by-case basis to ensure that any such disclosure is lawful and in accordance with data protection legislation.
TfL and its service providers may process your personal information in countries within the European Economic Area (EEA). Any such processing will be carried out in strict accordance with UK and EU privacy legislation and the appropriate contractual safeguards which TfL has put in place.
Under data protection legislation you are entitled to ask to see any personal information that we hold about you.
You also have a number of other information rights which include:
It's likely that we'll need to update this statement from time to time, and will notify you of any changes when made. This statement was last updated in May 2018.