Request ID: FOI-0313-2223 Date published: 08 June 2022
You asked
I would like to submit a request for some information from the organisation, in relation to their contract’s register.
The FULL contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:
1. Contract Reference -Unique reference number associated with the contract.
2. Contract Title
3. Procurement Category –Please state the category name of the contract, I wish to know the category the contract is under.
4. Supplier Name
5. Spend (Total, Annual or contract value)
6. Contract’s Duration
7. Contract’s Extensions
8. Contract’s Start Date
9. Contract’s Expiry Date
10. Contract Description [Please provide me with as much detail as possible.]
11. Contact Owner (Person that manages the contract register)
12. CPV codes/Pro-Class
Contract Data/API Contact Details
1. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.
(Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)
We answered
TfL Ref: FOI-0313-2223
Thank you for your request received by Transport for London (TfL) on 10 May 2022, asking for information about our contract register.
Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm that we hold the information you require. You asked:
Attached is a spreadsheet which is an extract of our contracts register filtered on live contract only containing the information you have requested. Please note that TfL does not use CPV codes. To work out the contract length you should look at the contract award date, contract expiry date and latest expiry date (all of these are in the copy of the contract register we provided). Often contracts are let for a defined period of time with an option to extend.
With regard to the contract owner details you have asked for, please note that in accordance with TfL’s obligations under Data Protection legislation we would not give out this information as required by section 40(2) of the FOI Act. This is because disclosure of this personal data would be a breach of the legislation, specifically the first principle which requires all processing of personal data to be fair and lawful. It would not be fair to disclose this personal information when the individuals have no expectation it would be disclosed and TfL has not satisfied one of the conditions which would make the processing ‘fair’.
The team responsible for the management of the contracts register is Commercial Strategy and Performance and the contact email is [email protected]. The manager responsible is the Senior Commercial Manager – Systems and Process. We do not have an API.
If this is not the information you are looking for, or if you are unable to access it for any reason, please do not hesitate to contact me.
Please see the attached information sheet for details of your right to appeal as well as information on copyright and what to do if you would like to re-use any of the information we have disclosed.
Yours sincerely
Eva Hextall FOI Case Management Team General Counsel Transport for London
