Request ID: FOI-2781-2122 Date published: 01 April 2022
You asked
Dear Transport for London,
With the restructuring of office space through lockdown (removing 3rd and 4th floors). I am requesting information on the decisions made which impact the wellbeing of staff returning to the office.
Please can TfL confirm:
1) How many meetings rooms or private spaces are now allocated to senior management for use as private offices rather than available to all. Please confirm the grade and job title for these allocations
2) How many staff have allocated desks reducing further those available to all staff for hot desking. Please confirm the grade and job title for these allocations.
3) Confirm the use of new locked spaces on 5th floor green zone Pier Walk. Are there any other similar locked spaces on 1st floor causing a detriment to HR staff in the same way as it does to T&D space allocation
4) How does the facilities decisions made at Pier Walk for the restructure compare to other head office buildings?
5) with 3rd and 4th floor “out of bounds” , what are the future plans for these floors. Why squeeze T&D team into 2 floors whilst leaving 2 empty
We answered
TfL Ref: 2781-2122
Thank you for your request received by Transport for London (TfL) on 4 March 2022 asking for information about TfL’s Pier Walk office space.
Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm that we hold some of the information you require. Your questions and our replies are as follows:
With the restructuring of office space through lockdown (removing 3rd and 4th floors). I am requesting information on the decisions made which impact the wellbeing of staff returning to the office. Please can TfL confirm:
1) How many meetings rooms or private spaces are now allocated to senior management for use as private offices rather than available to all. Please confirm the grade and job title for these allocations.
None of the rooms have been formally allocated to senior managers, however the following rooms have been removed from the system for specific purposes as follows:
01GMR1 & 01GMR2 are administered by a Redeployment Manager
01RMR1, 01RMR2 & 01RMR3 is controlled by Accounts Payable
05BMR1 is requested by the Head of RCC Transformation for a tender bid room
05YMR3 is administered by Business Operations Support
06RMR6 & 06GMR1 is administered by T&D Projects
06YMR2 & 06 YMR3 are not on the system due to fabric issues being dealt with by the building manager.
06GMR2, 5YMR1, 6GMR2 are not on the system to be booked but we do not have named owners identified.
2) How many staff have allocated desks reducing further those available to all staff for hot desking. Please confirm the grade and job title for these allocations.
No staff have been exclusively allocated desks by Estates Management. Priority desks would be allocated to staff by their own departments based on established need. These desks are only a priority desk if the individual is in the office, if not the desk is free to use. This is part of our process for making reasonable adjustments.
3) Confirm the use of new locked spaces on 5th floor green zone Pier Walk. Are there any other similar locked spaces on 1st floor causing a detriment to HR staff in the same way as it does to T&D space allocation.
The 5th floor Green zone locked space has been allocated to a specific staff member from the Payments & Technology team as a locked space is required due to the value of the ticketing equipment and stock that the project requires. This was an existing requirement on the 3rd floor where that staff member has moved from. On the 1st floor Yellow Zone rooms 1YMR2 & 1YMR3 have been allocated to a specific Ticketing and Revenue team for storage of sensitive information. That team have been allocated desks 221 – 227 in Red zone 1 on the 1st floor. They were previously on the 3rd floor with a similar lockable space.
4) How does the facilities decisions made at Pier Walk for the restructure compare to other head office buildings?
The same principles have been applied to all 3 main hub buildings. Outside of the 3 hub buildings the focus has been on closing individual buildings and moving those departments into the remaining space in the head offices, including vacant space created by the reduction in desk allocations in the 3 hub buildings. Pier Walk has received fewer relocated teams to date, but further moves will occur.
5) With 3rd and 4th floor “out of bounds” , what are the future plans for these floors. Why squeeze T&D team into 2 floors whilst leaving 2 empty.
The reduction in desks allocated supports the New Ways of Working programme (NWOW) in moving the business to hybrid working where people are in the office less frequently and therefore need less space. We are currently planning to use these floors to support the decant of another building where significant buildings works are required.
If this is not the information you are looking for, or if you are unable to access it for any reason, please do not hesitate to contact me.
Please see the attached information sheet for details of your right to appeal as well as information on copyright and what to do if you would like to re-use any of the information we have disclosed.
Yours sincerely
Sara Thomas FOI Case Management Team General Counsel Transport for London
