FOI request detail

staff driving vehicles on the road

Request ID: FOI-2483-1617
Date published: 12 July 2017

You asked

Could you please provide me with the following information for staff driving vehicles on the road: The number of LU Staff per year, going back as far as records have been kept or are available, that have had drink / drive convictions and have notified the Company. The number of LU Staff per year, going back as far as records have been kept or are available, that have had drink / drive convictions and have NOT notified the Company but this was discovered at a later date. Could the above data be broken down by grade? Where possible, could you provide what action, if any, was taken against the staff concerned.

We answered

TfL Ref: FOI-2483-1617

Thank you for your request received by Transport for London (TfL) on 10 March asking for information about TfL staff.

Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm we do hold the information you require.

Unfortunately, to provide the information you have requested would exceed the ‘appropriate limit’ of £450 set by the Freedom of Information (Appropriate Limit and Fees) Regulations 2004.

Under section 12 of the FOI Act, we are not obliged to comply with a request if we estimate that the cost of determining whether we hold the information, locating and retrieving it and extracting it from other information would exceed the appropriate limit. This is calculated at £25 per hour for every hour spent on the activities described.

We do not hold central information on employees who have told us about criminal convictions and so the only way to locate and collate this information would be to manually inspect staff files of all employees held as far back as we hold. Such a task would considerably exceed the cost limit.

To help bring the cost of responding to your request within the £450 limit, you may wish to consider narrowing its scope so that we can more easily locate, retrieve and extract the information you are seeking. For example, we could potentially be able to provide information regarding employees that have been disciplined for failure to declare convictions but you would need to specify a more narrowed timeframe, as an exhaustive search on all records held would similarly exceed the cost limit.

If you want to refine your request or make a Freedom of Information Act request in future, please bear in mind that the Freedom of Information Act allows you to request recorded information held by us. You should identify the precise information that you want as clearly and concisely as you can.

Please note that we will not be taking further action until we receive your revised request.

If this is not the information you are looking for, or if you are unable to access it for some reason, please do not hesitate to contact me.

Please see the attached information sheet for details of your right to appeal.

Yours sincerely

Lee Hill

Senior FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

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