FOI request detail

Request for information about PCS Events Ltd

Request ID: FOI-2410-1617
Date published: 12 July 2017

You asked

Dear Sir/Madam, I would like to exercise my right under the Freedom of Information act to be sent copies off all internal and external correspondence and emails sent between, to and from TFL employees and representatives relating to the chauffeur companies PCS Events ltd, also known as PCS, and its agents or employees, between January 1, 2014 and March 2, 2016. Also I would like to sent a copy of any internal reports or other similar documents about PCS and documents/reports that detail investigations into the company, its owner Mr [Redacted] and, its director, Mr [Redacted] and its/their suitability to hold a licence. I would also like to be sent copies off all internal and external correspondence and emails sent between, to and from TFL employees and representatives relating to [Redacted] from April 1, 2016 to March 2, 2017.

We answered

TfL Ref: FOI-2410-1617


Thank you for your request received by Transport for London (TfL) on 2 March 2017 asking for information about PCS Events Ltd.


Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm we do hold the information you require.


Unfortunately, to provide the information you have requested would exceed the ‘appropriate limit’ of £450 set by the Freedom of Information (Appropriate Limit and Fees) Regulations 2004.


Under section 12 of the FOI Act, we are not obliged to comply with a request if we estimate that the cost of determining whether we hold the information, locating and retrieving it and extracting it from other information would exceed the appropriate limit. This is calculated at £25 per hour for every hour spent on the activities described.


We have estimated that it would exceed the appropriate limit to provide a response to this request. This is because we would need to manually locate and review hundreds of emails across multiple business areas and systems to extract and collate any that fit within the scope of your request.


To help bring the cost of responding to your request within the £450 limit, you may wish to consider narrowing its scope so that we can more easily locate, retrieve and extract the information you are seeking. For example you may wish to refine your request to exclude emails or focus them on one particular business area and/or a narrowed period of time.


If you want to refine your request or make a Freedom of Information Act request in future, please bear in mind that the Freedom of Information Act allows you to request recorded information held by us. You should identify the precise information that you want as clearly and concisely as you can.


Please note that we will not be taking further action until we receive your revised request.


If this is not the information you are looking for, or if you are unable to access it for some reason, please do not hesitate to contact me.


Please see the attached information sheet for details of your right to appeal.


Yours sincerely


Lee Hill

Senior FOI Case Officer


FOI Case Management Team

General Counsel

Transport for London

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