Can you please advise if volunteer expenses are currently paid from budgets held my The London Transport Museum, or the Friends of LTM? I also wish to know the current spend per month on volunteer reimbursement, and how much the cap in expenses allowed to be claimed by each volunteer is expected to save?

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Our ref: FOI-2243-1718/GH

Thank you for your request received by Transport for London (TfL) on 10 November 2017 asking for information about volunteer expenses.

Your request has been considered under the requirements of the Freedom of Information Act 2000 and our information access policy. I can confirm that we do hold the information you require.

Q.1 Can you please advise if volunteer expenses are currently paid from budgets held by The London Transport Museum, or the Friends of LTM?

There is an annual budget allocation for volunteering, which covers volunteer reimbursements for travel and lunches and other items of expenditure (such as uniform). A budget for volunteering also exist within externally funded projects, such as the Battle Bus project (which is funded by the Heritage Lottery Fund). Anyone volunteering in a role defined as part of an externally funded project has their expenses deducted from the designated budget within that project. Anyone in a volunteer role clearly defined as directly supporting the London Transport Museum Friends (LTMF) organisation has their expenses reimbursed directly from an LTMF budget.

Q.2 I also wish to know the current spend per month on volunteer reimbursement

The combined amounts reimbursed to volunteers each month vary throughout the year. For the current financial year beginning 1 April 2017 the monthly amounts are as follows:

Month 2017	Amount £
April	1470.22
May	1863.64
June	1287.11
July	1005.00
August	1397.86
September	849.11
October	2142.86
November (to 17/11/2017)	245.82

Q.3   and how much the cap in expenses allowed to be claimed by each volunteer is expected to save?

The administration of volunteer expenses was reviewed in early 2017. It formed part of a wider review of all volunteering policy and procedures at LTM, which has resulted in ‘Investing in Volunteers’ accreditation for the Museum in November 2017. New arrangements for expenses were introduced from May 2017 following extensive consultation. They provide a fair and consistent offer to all volunteers and regulate expenditure. A daily limit was introduced which was reflective of the museum sector in London and in line with current Transport for London reimbursement rates for expenses.

Whilst we do not expect the cap to save any money, it does allow the Museum to regulate expenditure and budget spend, against volunteer hours.

If this is not the information you are looking for please do not hesitate to contact me.

If you are not satisfied with this response please see the attached information sheet for details of your right to appeal.

Yours sincerely

Graham Hurt

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

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