Request ID: FOI-2097-2223 Date published: 22 December 2022
You asked
How much has the authority spent during 2020-2022 per month on food and drink for its employees.
If you have the figures, can you provide a breakdown per month and by tier of employment.
Can you advise if spending on food and drink has increased overall in the last 6 years.
Are there any plans to review spending on food and drink for future periods.
We answered
Our Ref: FOI-2097-2223
Thank you for your request asking for information about expenditure on food and drinks for staff.
Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm we hold some of the information you require.
Please find the requested information below:
TfL has a business expenses policy where staff can claim some expenses for business related expenditure incurred during the course of their duties. These circumstances include where staff are required to work outside of normal working hours, for extended periods or required to stay away from home for business related reasons. Examples include delivering business-critical upgrades to the transport network, during the Platinum Jubilee and the period following the death of Her Majesty the Queen. Before incurring expenses, written approval at the appropriate level must be obtained, and authorisation procedures are followed when a claim is made.
• Amount claimed for through expense process:
Amount per year (£)
Month
2020
2021
2022
Jan
1863.84
1511.35
1163.62
Feb
5617.26
1398.33
2154.5
Mar
3118.15
2202.31
3004.67
Apr
2590.62
1754.69
3848.84
May
701.12
2464.04
2883.07
Jun
298.2
885.14
4619.22
Jul
2053.8
1908.19
6451.8
Aug
421.05
1438.79
1990.52
Sep
332.25
1084.4
9481.25
Oct
829.72
4563.85
5278.9
Nov
948.07
2165.16
3013
Dec
1390.13
2156.08
1015.77
Total
20,164.21
23,532.33
44,905.16
Please note that the figures above make up a small percentage of the organisations overall expenditure.
With regard to the expenditure on food and drink for TfL employees, we currently have a contract with Lavazza which covers the provision of drinks and snacks vending machines, at a cost of £1,509,000, and runs until June 2025. Please note this contract covers provision for all TfL employees, including front-line staff, and contractors at multiple locations across the wider TfL estate. The value is also for the entire length of the contract and not the annual spend. Details of all TfL contracts with a value of over £5000 are published on our website here: https://tfl.gov.uk/corporate/publications-and-reports/contracts-greater-than-5000
We are not able to provide this information by monthly spend or by employee tier as we do not hold information on who utilises this provision.
If you require other information regarding expenditure on food and drink, for example the cost of maintaining the staff canteens, then please submit a further request detailing as clearly and concisely as possible the information you require.
If this is not the information you are looking for please feel free to contact me.
Please see the attached information sheet for details of your right to appeal.
Yours sincerely
Gemma Jacob Senior FOI Case Officer FOI Case Management Team General Counsel Transport for London
