Request ID: FOI-1674-2122 Date published: 18 November 2021
You asked
Records regarding the agreements, acquisition, maintenance, upgrade or subscription costs of
any products or services, including pilots, related to the competitive procurement process in
2020: Tfl_scp_002004 Micromobility Management System Pilot, Reference number: DN459680.
These should include all submission documents for the following vendors, as applicable:
Bluecarsharing SAS, Vianova, Remix, and Ride Report.
Records requested include proposals, invoices, purchase orders, contracts, procurement
documents (including, but not limited to, solicitation documents or notices of proposed contracts,
scoring sheets, proposed bids, unsolicited proposals, and/or documents justifying contracting
without full and open competition for free or paid services), agreements for data-sharing, and
similar documents under which this companies is a vendor from January 1, 2021 to the date of
this request.
We answered
Our Ref: FOI-1674-2122
Thank you for your request received on 29 October 2021 asking for information about the Tfl_scp_002004 Micromobility Management System Pilot.
Your request has been considered in accordance with the requirements of the Freedom of Information (FOI) Act and our information access policy.
To provide the information you have requested would exceed the ‘appropriate limit’ of £450 set by the FOI Act (Appropriate Limit and Fees) Regulations 2004.
Under section 12 of the FOI Act, we are not obliged to comply with a request if we estimate that the cost of determining whether we hold the information, locating and retrieving it and extracting it from other information would exceed the appropriate limit. This is calculated at £25 per hour for every hour spent on the activities described.
We have estimated that it would cost over £450 to provide a response to your current request. This is because it is estimated that it would take in excess of 18 working hours to determine whether we hold every document referenced in your request and then to locate, retrieve or extract these records from across the organisation.
This is largely on account of the open-ended nature of much of the wording of your request, using phrases such as “records” and “including, but not limited to”, rather than a request for explicit information relating to the companies named. The broad nature of the request would require a trawl of information from across the organisation, and while it is hard to quantify exactly how long this would take, we expect that it would exceed the costs limit.
Please note that if you are able to narrow your request then any information captured would still be subject to possible exemptions if it is determined to be, for example, commercially sensitive or was provided in confidence. In order to bring your request within the costs limit you may wish to narrow its scope to focus on the information that is of most importance to you - for example, by requesting specific information or documents. In reframing your request you may wish to take account of the guidance published by the Information Commissioner on how best to access information from public bodies, published on its website here: https://ico.org.uk/your-data-matters/official-information/. Although your request can take the form of a question, rather than a request for specific documents, we do not have to answer your question if it would require the creation of new information or the provision of a judgement, explanation, advice or opinion that was not already recorded at the time of your request. Please note that we will not be taking further action until we receive your revised request. In the meantime, if you have any queries or would like to discuss your request, please do not hesitate to contact me. Please see the attached information sheet for details of your right to appeal.
Yours sincerely
Gemma Jacob Senior FOI Case Officer FOI Case Management Team General Counsel Transport for London
