Request ID: FOI-1440-2425 Date published: 29 August 2024
You asked
F/on from FOI-4767-3234/GH
Thank you for your response of 22nd April to my FOI request. From this, I have been advised to request the further information.
1. Please provide a copy of your highway maintenance policy, which includes details of all inspections that should be carried out, the frequency of inspections, how the inspections should be carried out and the competency requirements for the inspectors, as well as what records should be completed.
2. Please provide a copy of your highway maintenance policy, which includes details of what maintenance should be carried out, the frequency of maintenance, who carries out the maintenance and what records are generated by the works.
Specifically for the previously reported defect, please provide the following information:
a. Please detail what asset the man hole cover relates to - e.g. drainage / communications etc.
b. When was the carriageway section last inspected for each category of required inspection.
c. What were the findings of the inspections and what records are available.
d. When was the chamber last inspected.
e. How were all of the types of inspections undertaken.
f. Who undertook the inspections, including a summary of their training and accreditations.
g. When was routine maintenance of the chamber last undertaken.
h. Please provide records of the last round of maintenance.
i. Were any defects previously reported in the vicinity and what was the response.
We answered
Our ref: FOI-1440-2425/GH
Thank you for your follow up request to TfL ref 4767-2324 request received by Transport for London (TfL) on 3 August 2024 asking for information about a Pothole on the A12.
Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm that we hold the information you require. Your specific questions and our replies are as follows:
Please provide a copy of your highway maintenance policy, which includes details of all inspections that should be carried out, the frequency of inspections, how the inspections should be carried out and the competency requirements for the inspectors, as well as what records should be completed.
Please provide a copy of your highway maintenance policy, which includes details of what maintenance should be carried out, the frequency of maintenance, who carries out the maintenance and what records are generated by the works.
The information you have asked for in questions 1 and 2 of your request is available in the published contract information which can be accessed via the Government’s Contracts Finder website under the following link: https://www.gov.uk/contracts-finder. Details, measurements and definitions as to how Transport for London classify various levels of highway defect are outlined in Volume B, Scope, Technical Specification Part 2, Clause 3351AR (Safety Inspections) and Volume B, Scope, Technical Specification Part 3, Appendix 33/1.
Please refer to the published contract information which can be accessed via Contracts Finder under the following link: https://www.gov.uk/contracts-finder. Information associated with what level of defect is actionable and when is outlined in Volume B, Scope, Technical Specification Part 2, Clause 3351AR (Safety Inspections) and Volume B, Scope, Technical Specification Part 3, Appendix 33/1. To simplify the search On Contracts Finder please select 'Awarded Contracts' then search by the name 'London Highway Maintenance and Projects Framework' Once a list appears go to the published date field and add '04/06/2021' to both the start and end dates. Click update results Then click on any of the three 'London Highway Maintenance and Projects Framework' The information you require is in part 7 and part 9 as below:-
Volume B, Scope, Technical Specification Part 2, Clause 3351AR (Safety Inspections) -> Part 7, Page 262 – 263 of the PDF
Volume B, Scope, Technical Specification Part 3, Appendix 33/1 -> Part 9, Page 184 – 189 of the PDF
In accordance with section 21 of the FOI Act, we are not obliged to supply you with a copy of the requested information as it is already accessible to you elsewhere.
Specifically for the previously reported defect, please provide the following information:
Please detail what asset the man hole cover relates to - e.g. drainage / communications etc. – This asset is a drainage manhole and relates to Inspection Chambers - 8140328
When was the carriageway section last inspected for each category of required inspection – The inspection report is attached covering the datesrequested and to current date.
What were the findings of the inspections and what records are available. – There were no defects recorded against this asset or the related carriageway asset prior to the manhole becoming defective. Attached is the Defects and Work Orders Report going back from 09/03/24 to current date.
When was the chamber last inspected? - The inspection report is attached covering the dates requested and to current date.
How were all of the types of inspections undertaken. – The inspections are carried out by TfL’s designated Works for London contractors on a weekly basis as a driven visual inspection exercise formerly agreed by TfL.
Who undertook the inspections, including a summary of their training and accreditations. - The inspections are carried out by our contractors’ Inspectors who hold the City & Guilds 6033 - Unit 311 qualification.
When was routine maintenance of the chamber last undertaken.
Please provide records of the last round of maintenance.
Were any defects previously reported in the vicinity and what was the response.
Response to g) h) and i): All routes within the TfL network (TLRN) are inspected by our safety inspectors on a weekly basis (see Qu e above). Should any defects be noted they will be raised dependant on severity and if the asset is deemed dangerous it will be prioritised to be resolved within the hour.
If this is not the information you are looking for, or if you are unable to access it for any reason, please do not hesitate to contact me.
Please see the attached information sheet for details of your right to appeal as well as information on copyright and what to do if you would like to re-use any of the information we have disclosed.
Yours sincerely
Graham Hurt FOI Case Management Team General Counsel Transport for London
