TfL Ref: 1369-1819

Thank you for your email received by us on 16 August 2018 asking for information about Transport for London’s (TfL) printing services contracts. describe request.
 
Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy.  I can confirm that we hold some of the information you require. You asked for the following:

Can you please list your current printing and photocopier services contract details under the following categories? For example, do you have a single contract for each print category or a combined contract and with which
organisation is the contract with?
a. For multi-function devices and photocopiers
I can advise that there is a single contract for this covered under a management print contract
b. For desktop printers
Not applicable.
c. For print room / reprographics
This is covered under a multi-function device contract
d. For any other print services contract
We have a single contract for Station Plotters
2. Can you please list your current Supplier(s) for your printing and photocopier service contracts for the following categories?
a. For multi-function devices and photocopiers
Hewlett Packard (HP).
b. For desktop printers
Not applicable.
c. For print room / reprographics
HP
d. For any other print services contract
Ethos Communications Ltd
3. Can you please list the length of each contract and expiry date for each of those contracts listed in question two, together with any option to extend those contracts and whether there are any plans to retender?
a. For multi-function devices and photocopiers
The duration is for four and three years respectively. The earliest expires on 2 December 2019 and the latest on 2 December 2022.
b. For desktop printers
Not applicable.
c. For print room / reprographics
This is covered under a multi-function device contract
d. For any other print services contract
Five years + 1 + 1 + 1. The earliest expires on 30 September 2016, whilst the latest expires on 30 September 2019.
4. Can you please list the number of devices included for each of those contracts listed in question two?
a. For multi-function devices and photocopiers
There are 345 devices.
b. For desktop printers
Not applicable.
c. For print room / reprographics
Please see our response to Question 4a.
d. For any other print services contract
There are 75 in total.
5. Can you please provide the monthly/annual print volumes (split into mono/colour volumes) for each of those contracts listed in question two?
a. For multi-function devices and photocopiers
Annual mono (black and white) print annual volumes are 39,200,000 and on a monthly basis 3,266,666.
Annual Colour print volumes are 16,800,000 and monthly 1,400,000.
b. For desktop printers
Not applicable.
c. For print room / reprographics
Please see our response to Question 5a.
d. For any other print services contract
We do not hold this information.
6. Can you please provide the annual spend for each of those contracts listed in question two?
a. For multi-function devices and photocopiers
£1,084,000
b. For desktop printers
Not applicable.
c. For print room / reprographics
Please see our response to Question 6a.
d. For any other print services contract
£197,600
7. Can you please provide details on the procurement process used for each of those contracts listed in question two, whether via a framework (please state which framework), via OJEU or another method?
a. For multi-function devices and photocopiers
This is procured via call-off from the Crown Commercial Services Framework.
b. For desktop printers
Not applicable.
c. For print room / reprographics
This is covered under a multi-function device contract; please see response to Question 7a.
d. For any other print services contract
These are procured via the Official Journal of the European Union (OJEU).
8. Can you please provide details of the responsible contact person for each of those contracts listed in question two, including name, office address, email address and telephone number?
a. For multi-function devices and photocopiers
Calum Pinder
14 Pier Walk
London
SE10 0ES

b. For desktop printers
c. For print room / reprographics
d. For any other print services contract
Lea-Rose Clarke
14 Pier Walk
London
SE10 0ES

In accordance with TfL’s obligations under Data Protection Legislation, we are not obliged to disclose their email addresses and phone numbers, as required by section 40(2) of the Freedom of Information Act. This is because disclosure of this personal data would be a breach of the legislation, specifically the first principle which requires all processing of personal data to be fair and lawful. It would not be fair to disclose this personal information when the individuals have no expectation it would be disclosed and TfL has not satisfied one of the conditions which would make the processing ‘fair’. This is an absolute exemption and therefore not subject to a public interest test.

However we do publish information on how to become a supplier as well as details regarding our procurement processes via the following links to our website:

https://tfl.gov.uk/info-for/suppliers-and-contractors/become-a-supplier?intcmp=3390

https://tfl.gov.uk/info-for/suppliers-and-contractors/

If this is not the information you are looking for, or if you are unable to access it for any reason, please do not hesitate to contact me.

Please see the attached information sheet for details of your right to appeal as well as information on copyright and what to do if you would like to re-use any of the information we have disclosed.

Yours sincerely

Jasmine Howard
FOI Case Officer
Information Governance
Transport For London