Unjustified delay in issuing a Private Hire driver's license
Request ID: FOI-1259-2223 Date published: 14 September 2022
You asked
under the freedom of information act, I would like to know the following information:
What is the average time for a license to be issued to an applicant who has provided on time all the necessary elements and fees without any gaps missing documents or delays to do the topography test and how long after should the applicant wait to receive their license after they have passed?
We answered
Our ref: FOI-1259-2223/GH
Thank you for your request received by Transport for London (TfL) on 24 August 2022 asking for information about Private Hire licenses.
Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm we do hold some of the information you require. You asked:
What is the average time for a license to be issued to an applicant who has provided on time all the necessary elements and fees without any gaps missing documents or delays to do the topography test and how long after should the applicant wait to receive their license after they have passed?
It has almost been 4 months and I haven’t received any clarity on clear time scale on when I can get go do my topography test yet alone get my license.
An email was sent to me in response to an email I sent and I was told my application is still in the initial stages and still shows up as pending.
Please can you assist me in giving me a clear timescale to when my application should have any progression towards completion?
Can you please direct me to who I can escalate this delay and explain what and why this is happening.
Given the volume of applications we receive, the fact that each one differs depending on the individual circumstances of the applicant, that aspects of the licensing process are outside of TfL’s control and that each application is considered on a case-by-case basis, there is no specific timeframe for processing an application. We also do not record information in a way which would enable us to answer your second question.
Once we receive a private hire driver application an initial assessment takes place to ensure the required documents have been provided and that the mandatory requirements for licensing are met. This stage also includes ensuring an enhanced DBS check has been undertaken by the applicant, which is undertaken by a third party and is outside of the applicant’s or TfL’s control. At this stage there may also be a process of requesting and receiving any missing materials until the application is deemed to be fully complete.
An applicant is then invited to apply for a topographical skills assessment and a safety, equality and regulatory understanding (SERU) assessment (for applications submitted from 1 October 2021). The time taken to complete the assessments depends on a number of factors, including how quickly an applicant books an assessment, the availability of assessments (which have been impacted by nationwide COVID lockdowns) and the applicants’ ability to meet the required standard, or whether any retest of an assessment is required.
The licence application process is complex, multi-staged and often iterative, which can involve requests for further information or clarity from applicants. There are also a number of elements in the licensing process that are outside of TfL’s control, such as the completion of a DBS check and submission of any required medical information. Therefore, there is no target for when licensing decisions are taken and this depends on individual applications. In each case we need to ensure that an applicant is ‘fit and proper’ to ensure the continued safety of the travelling public.
For example, the time required to process an application may increase as a consequence of:
Applications being submitted but found to be incomplete or inaccurate
Checking that an applicant meets the mandatory requirements for licensing, such as the right to work in the UK, and that they hold the relevant driving licence and driving experience
Consideration of the applicant’s medical fitness and whether they meet the DVLA’s Group 2 standard of medical fitness to drive. This may include a full review of the applicant’s medical history by our medical advisors
Ensuring that the applicant’s character meets the required standard, including a review of the results of an enhanced DBS check
The candidate successfully completing the required topographical skills and safety, equality and regulatory understanding (SERU) assessments
You can complain to us about the services we provide by sending an email to: [email protected].
I apologise that this process is taking longer than you anticipated and that you did not receive a more comprehensive response following your contact with us. Although information relating to your application is personal information, and therefore not covered by the Freedom of Information Act, I understand that you are scheduled to attend a topographical assessment on 29 September 2022. This will need to be completed and passed in order for your application to progress.
If you are not satisfied with this response please see the attached information sheet for details of your right to appeal.
Yours sincerely
Graham Hurt FOI Case Officer FOI Case Management Team General Counsel Transport for London
