Under terms of LIP funding terms ALL London authorities obtaining funding must keep accurate records of expenditure in order that TFL may carry out an audit underlined by the following statement. "TfL has the right to carry out audits in respect of financial assistance provided by TfL. In practice, an audit of one representative scheme per borough will be undertaken at the end of each financial year. It is recognised that authorities will have their own requirements for auditing. In addition, boroughs are required, when requested, to provide TfL with records and other information relating to the provision of financial assistance for the purpose of conducting an audit. This may include access to documents and interviews with relevant personnel. To comply with general audit requirements, boroughs must ensure that invoices can be linked to the programmes they relate to. Charges for work carried out by in-house borough organisations and staff time spent on approved projects must be supported by documentation certifying the amounts claimed and identifying the relevant schemes or interventions." With this in mind please supply the following information relating to the London Borough of Hillingdon. 1. The name, amount request, submitted as per proforma C and actual amount spent and state FY year of sample schemes. 2. Were any exceptions, discrepancies and or anomalies discovered, if so which schemes 3. If issues relating to question 3 were discovered was a full audit conducted? Excluding the London Borough of Hillingdon 4. Have any exceptions, discrepancies and or anomalies discovered in any London Borough at any time, if so state which boroughs and which year or years which these were discovered 5. Has a full audit of any borough been carried out at any time, if so which boroughs and which year or years did it or they take place and cite the relevant borough that was fully audited. 6. If a member of the public or officer of any Borough has concerns relating to potential abuse and or misappropriation of LIP funding, what is the process for raising the issue with TfL? Would you please supply the information for the period of 2014 to date.

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TfL Ref: FOI-1023-1920

Thank you for your email which we received on 8 July 2019 asking for information about local implementation plans (LIP) funding relating to the London Borough of Hillingdon.

Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy.  I can confirm we do hold the information you require. You asked for:

Would you please supply the information for the period of 2014 to date.

1. The name, amount request, submitted as per proforma C and actual amount spent and state FY year of sample schemes.

The attached spreadsheet details the name, value of work done (VOWD) and amount claimed / approved for every LIP Corridor scheme undertaken by Hillingdon since 2014. Also attached are the Proforma C returns submitted to TfL since 2014.

Please note that in accordance with TfL’s obligations under Data Protection legislation some personal data has been removed, as required by section 40(2) of the FOI Act. This is because disclosure of this personal data would be a breach of the legislation, specifically the first principle which requires all processing of personal data to be fair and lawful. It would not be fair to disclose this personal information when the individuals have no expectation it would be disclosed and TfL has not satisfied one of the conditions which would make the processing ‘fair’.

This exemption to the right of access to information is an absolute exemption and not subject to an assessment of whether the public interest favours use of the exemption.

2. Were any exceptions, discrepancies and or anomalies discovered, if so which schemes

No exceptions, discrepancies and or anomalies have been discovered.

3. If issues relating to question 2 were discovered was a full audit conducted?

No issues relating to question 2 were discovered.

Excluding the London Borough of Hillingdon

4. Have any exceptions, discrepancies and or anomalies discovered in any London Borough at any time, if so state which boroughs and which year or years which these were discovered

No exceptions, discrepancies and or anomalies have been discovered in any London Borough receiving LIP funding.

5. Has a full audit of any borough been carried out at any time, if so which boroughs and which year or years did it or they take place and cite the relevant borough that was fully audited.

Boroughs who have been audited by TfL Finance are as follows:

• Southwark 2015

   

• Brent 2016

   

• Westminster 2016

   

• Greenwich 2018

6. If a member of the public or officer of any Borough has concerns relating to potential abuse and or misappropriation of LIP funding, what is the process for raising the issue with TfL?

If a member of public suspects potential abuse and or misappropriation of LIP funding they should in the first instance contact TfL and provide suitable evidence. TfL will then investigate and provide a suitable response. If that is not deemed satisfactory the matter can be raised with the Local Government Ombudsman.

If this is not the information you are looking for, or if you are unable to access it for some reason, please do not hesitate to contact me.

Please see the attached information sheet for details of your right to appeal as well as information on copyright and what to do if you would like to re-use any of the information we have disclosed.

Yours sincerely

Eva Hextall

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

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