Can you please provide all emails/letters/correspondence for the past 6 months between: (1) Jas Sandhu and TfL. (2) TfLTPH & any email with the "mytaxi.com" suffix

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Our Ref:          FOI-0780-1819

Thank you for your clarification received on 29 June 2018 regarding your request for correspondence between TfL and the Metropolitan Police Service, and also any correspondence from TfL’s TPH team to email addresses with a ‘mytaxi.com’ suffix.

Your request has been considered in accordance with the requirements of the Freedom of Information (FOI) Act and TfL’s information access policy. I can confirm that we do hold the information you require.

However, to provide the information you have requested would exceed the ‘appropriate limit’ of £450 set by the Freedom of Information (Appropriate Limit and Fees) Regulations 2004.

Under section 12 of the FOI Act, we are not obliged to comply with a request if we estimate that the cost of determining whether we hold the information, locating and retrieving it and extracting it from other information would exceed the appropriate limit. This is calculated at £25 per hour for every hour spent on the activities described.

We have carried out an initial search for the requested correspondence using the keywords you have provided and this has returned hundreds of emails. A number of these may be duplicates or not relevant to your request. However, we would need to examine each email identified by the search in order to extract and collate the relevant emails.

We have estimated that it would cost over £450 to provide a response to your current request. This is because it is estimated that it would take over 18 working hours to retrieve and compile the information you have requested.

To help bring the cost of responding to your request within the £450 limit, you may wish to consider narrowing its scope so that we can more easily locate, retrieve and extract the information you are seeking. In order to refine your request you may wish to include the names of TfL officials on which to search rather than all TfL or TfL TPH, or provide more specific keywords that are less likely to produce a significant volume of hits which we can search on, or limit the timeframe of your request.

It should also be noted that broad requests for correspondence will inevitably capture information that is of little value, as well as information that requires the consideration of one or more exemptions; the most prevalent of which would be for personal data. You should therefore focus your request specifically on the information you require, or consider a more targeted, direct request for recorded information rather than submit a broad correspondence search for information which may not actually exist, but would still require significant processing time to locate, extract and collate, as well as consider and apply any necessary exemptions.

Although your request can take the form of a question, rather than a request for specific documents, TfL does not have to answer your question if it would require the creation of new information or the provision of a judgement, explanation, advice or opinion that was not already recorded at the time of your request.

Please note that we will not be taking further action until we receive your revised request.

In the meantime, if you have any queries or would like to discuss your request, please feel free to contact me.

Please see the attached information sheet for details of your right to appeal.

Yours sincerely

Gemma Jacob
FOI Case Officer
FOI Case Management Team
General Counsel
Transport for London

[email protected]

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