FOI request detail

Proposed new driver assessment modules - safety, equality and regulatory knowledge

Request ID: FOI-0549-1718
Date published: 06 July 2017

You asked

1) All recorded information held that relates to the proposed new licence application requirement for private hire drivers to be assessed on their knowledge of regulatory, safety and equality issues, including but not limited to: a. The subject matter to be assessed. b. The mode of delivery of the content. c. The mode of assessment. d. The means by which competence will be assessed. e. The reasons for TfL’s decisions on points a to d. f. The dates that consideration was given to points a to d. g. The dates that any decisions relating to points a to d were taken. 2) All recorded information held relating to the finalisation of the new assessment. 3) Any record of the estimated date for publishing new regulations to implement the new assessment.

We answered

TfL Ref: FOI-0549-1718


Thank you for your email asking for information about the new module.


Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm we do hold the information you require.


However, to provide the specific information you have requested would exceed the ‘appropriate limit’ of £450 set by the Freedom of Information (Appropriate Limit and Fees) Regulations 2004.


We conducted a search of the email accounts of employees likely to hold information relevant to your request. This search was carried out using the keywords and timeframe you identified and this produced 1820 hits. A ‘hit’ refers to an email found within our IT system that potentially fits within the scope of your request. Many of the hits are likely to be duplicates, due to emails being repeated within email chains, as well as emails being forwarded internally for discussion during this time period. Therefore the actual number of emails covered by your request will be a sub-set of these hits. However, locating those that are relevant would require us to manually review all of them to determine whether the email, or email chain, is relevant to your request and then we would need to extract and compile all of those that meet your request.

Because of the large number of email hits caught by the search, to try to answer your request, the task of identifying the relevant emails, then extracting and collating them would be a substantial one, requiring more time than we are obliged to devote to these activities under the Freedom of Information (Appropriate Limit and Fees) Regulations 2004 – under section 12 of the FOI Act, we are not obliged to comply with a request if we estimate that the cost of these activities would exceed the ‘appropriate limit’ of £450. This is calculated at £25 per hour for every hour spent on the activities described and the appropriate limit is thus reached after 18 hours of work. Section 12(4)(a) of the Act allows public authorities to aggregate the costs of complying with two or more requests that relate to any extent to the same or similar information. We consider that there is sufficient similarity between this request and your request for information about the English language condition to justify aggregation, but in this instance the costs of compliance with your request for information about driver assessment modules would exceed the appropriate limit in its own right.

To help bring the cost of responding to your request within the £450 limit, you may wish to consider narrowing its scope so that we can more easily locate, retrieve and extract the information you are seeking. For example, it is likely we would be able to more easily locate and identify the requested documentation if you would like to exclude ‘correspondence’ from your request.


Please see the attached information sheet for details of your right to appeal


Yours sincerely


Lee Hill

Senior FOI Case Officer


FOI Case Management Team

General Counsel

Transport for London

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