Dear Sir/Madam, I am writing to you under the Freedom of Information Act 2000, to request the following information from Transport for London. I would be grateful if you could confirm receipt of this request by email and provide the response in electronic format. If you have any queries please do not hesitate to contact me via email, [ ] or by phone on [ ] and I will be happy to clarify. Questions for consideration All of the below questions should be answered in relation to existing and planned projects relating to IT services (consulting, software development, Internet and support) within your department that have the potential to be commissioned to an external provider. 1. a) Please outline how your organisation classifies and continuously measures risk in relation to contracts that are delivered by an external supplier b) Please share all documents that outline and measure this Answer: 2. Please share the digital ‘roadmap’ for your organisation, including information on planned digital transformation projects within 3-5 years Answer and/or link to information: 3. Please use the table below to share information on existing and forthcoming contracts which cover any of the following services and/or come under the CPV codes outlined Description of service • Internet or intranet server application development services • Software consultancy services • Software Testing • Business intelligence software development services • Business analysis consultancy services • Data analysis services • IT services: consulting, software development, Internet and support • Agile consulting CPV Codes 72422000; 72254000; 72212482; 72221000; 72316000; 72000000; 72226000; 72266600; 72227000 For each contract can you include: • Contract length and date issued/service commenced • Scope of contract and value, including CPV code if available • Option for extension, and if so for how long • Forthcoming timetable including links to relevant OJEU notices and published contractual details • The current supplier/suppliers • Key individuals/team involved in the procurement process For each contract could you include information on: • Whether the contract is being delivered to the agreed timescales, or: • Whether the contract is being delivered to the agreed budget • If the Department has identified that urgent action is needed to address the above problems I have included a grid with the above questions, which I hope will be useful for compiling the information. Kind regards,

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TfL Ref: FOI-0479-1920

Thank you for your request received by Transport for London (TfL) on 16^th May 2019 asking for information about our digital contracts.

Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy.

I can confirm that we hold the information you require. However, we estimate that to provide the information you have requested would exceed the ‘appropriate limit’ of £450 set by the Freedom of Information (Appropriate Limit and Fees) Regulations 2004. Under section 12 of the FOI Act, we are not obliged to comply with a request if we estimate that the cost of determining whether we hold the information, and then locating, retrieving or extracting it from other information, would exceed the appropriate limit. This is calculated at £25 per hour for every hour spent on the activities described (equivalent to 18 hours work).

We have estimated that it would cost well in excess of this threshold to collate the information to answer your request. This is because in relation to your third question there are over 500 contracts on the Commercial Technology and Data contract register which potentially fall within its scope. An exercise to identify which of the individual contracts out of the 500 directly relate to or deliver the services as described in the question would need to be undertaken as an initial piece of work, and this alone would take more than 18 hours. Further work would then need to be undertaken for each relevant contract to answer each of your separate questions. The team in question have assessed that overall this work would likely cost thousands of pounds.

To help bring the cost of responding to your request within the £450 limit, you may wish to consider narrowing or reframing its scope so that we can more easily locate, retrieve and extract the information you are seeking.

Please see the attached information sheet for details of your right to appeal.

Yours sincerely,

David Wells

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

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