Dear Transport for London, Can we please request the following information; Part 1 Total invoice processing •How many invoices did accounts payable process in the 12 months from Jan 18 to Dec and for what total value •How many suppliers were these invoices paid to? Part 2 Single use suppliers Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less? Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category Purchasing CategoryVolume (one time supplier invoices)Value (one time supplier invoices) e.g. IT subcontractors e.g. Editorial contributors Part 3 Low value order processing Do you use any of the below approaches to processing low value orders (tick box) •Procurement cards •PO flipping (conversion or purchase orders to invoices) •A manual sign off process outside of the standard approvals process •They follow the standard procurement process •Other

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TfL Ref: FOI-0186-1920

Thank you for your email of 9^th April 2019 asking for information about accounting at TfL.

Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm that we hold the information you require. Your questions are answered in turn below:

Part 1 Total invoice processing:

•How many invoices did accounts payable process in the 12 months from Jan 18 to Dec and for what total value?

•How many suppliers were these invoices paid to?

We publish our expenditure data at the following link which contains the information you require: https://tfl.gov.uk/corporate/publications-and-reports/expenditure-over-250

Part 2 Single use suppliers:

Of the total invoices processed how many were for suppliers that were only used one time one in that period (a single purchase order or invoice) and how many were for suppliers used 3 times of less?

Please complete the table below which shows the breakdown of one time suppliers by detailed purchase category

Purchasing CategoryVolume (one time supplier invoices)Value (one time supplier invoices)

e.g. IT subcontractors

e.g. Editorial contributors

Answer: The information for the above questions can be found in the attached spreadsheets (upon opening you may need to expand the width of some columns to see the data in full).

Part 3 Low value order processing:

Do you use any of the below approaches to processing low value orders (tick box)

•Procurement cards

Answer: Yes (but note that both the number of cards issued and the associated usage is very low. At a high level we only support this for emergency purchases in the event of an asset failure that is disrupting service or in support of an emergency).

•PO flipping (conversion or purchase orders to invoices)

Answer: Not currently supported, but under review.

•A manual sign off process outside of the standard approvals process

Answer: No, although some transactions have additional sign off requirements (Board papers for example) but all approvals are done in our ERP

•They follow the standard procurement process

Answer: See above.

•Other

Answer: See above.

If this is not the information you are looking for, or if you are unable to access it for any reason, please do not hesitate to contact me.

Please see the attached information sheet for details of your right to appeal as well as information on copyright and what to do if you would like to re-use any of the information we have disclosed.

Yours sincerely,

David Wells

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

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