Can you please send me the agendas, minutes and attendance for / of the Healthy Streets Portfolio Board, in the period May 2016 to present.

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TfL Ref: FOI-1661-1718, 1684-1718 and 2285-1718

Thank you for your emails received by us on 27 and 29 September and 14 November 2017 for various information on the Healthy Streets Portfolio Board, information and correspondence on the design of the junction of A3212 and Chelsea Bridge Road, and correspondence between TfL and the DfT on cycle lane parking and enforcement of Advance Stop Lines (ASLs).

Your request has been considered in accordance with the requirements of the Environmental Information Regulations and TfL’s information access policy. I can confirm TfL does hold the information you require.  You asked for:

1661-1718 due 22.11.17 -  Can you please send me the agendas, minutes and attendance for / of the Healthy Streets Portfolio Board, in the period May 2016 to present.

1684-1718 due 27.10.17 - Can you supply me with your correspondence made with the Royal Borough of Kensington and Chelsea and Westminster Council in relation to the preparations of your 2015 design of the junction of A3212 and Chelsea Bridge Road. I am specifically interested in anything they suggested about the safety features, capacity and potential acceptability of any approach made in the design, or any constraints they may have imposed due to their control of Chelsea Bridge Road itself, so that it is clear why TfL chose the design and whether it operated under any constraints from the local councils.

I believe their is a strong public interest in this information, as the design may have contributed to a cyclist fatality this week. While of course “policy formation” can serve as an exemption, as the policy has long since been formed, it should not need to apply in this case.

2285-1718 due 13.12.17 - Further to my request below: https://www.whatdotheyknow.com/request/list_of_requests_to_the_departme#outgoing-702267 can you supply me with any correspondence with the Department for Transport concerning changes to ASL enforcement, cycle lane parking and other changes to the law concerning cycling made from May 2016 to present?

Given the extent of the information you are looking for, we are applying Regulation 12(4)(b) as we believe that the requests are ‘manifestly unreasonable’ because providing the information you have requested would impose unreasonable costs on us and require an unreasonable diversion of resources.   Although there is no specific time and cost limit provided for under the EIR 2004, under section 12 of the FOI Act we are not obliged to comply with a request if we estimate that the cost of determining whether we hold the information, locating and retrieving it and extracting it from other information would exceed the appropriate limit of £450 set by the Freedom of Information (Appropriate Limit and Fees Regulations 2004).  This is calculated at £25 per hour for every hour spent on the activities described. We are applying this concept to your request under EIR given the particular voluminous nature of your request and the burden it would impose on TfL to comply with the three information requests you have made, not including the requests from you that we have already answered.

With regards to 1684-1718, the preparations for the 2015 design of the junction of A3212 and Chelsea Bridge Road involved at least 10 TfL officers who are known to have corresponded  with the Royal Borough of Kensington and Chelsea and Westminster Council between 2012-2016. It  is estimated that it would take each officer a minimum of 1.5 hours to check correspondence (more when there has been direct project involvement) and an additional 5 combined hours to search drives across the three departments who have been involved, thereby giving a total of 18 hours alone for this request.

2285-1718 would require us to conduct a company wide search using computer software to locate any emails or correspondence containing the words ASL, cycling / law and cycle parking to ensure that all emails on these issues were picked up.  It  should be noted that our email search facility does not determine searches by department and so we would need to conduct a search of the entire email archive across the whole organisation. This would generate thousands of matches across TfL using these key words. We would then need to manually review the results to determine which of the results were sent to/from individuals employed within the relevant business units at the time you have specified.

Additional time would also be needed to answer ref 1661-1718.

Please note that when considering whether the burden of answering requests is unreasonable, we take into account the aggregate cost of answering similar requests received within the previous 60 working days. We have received six requests from you since 28 September.

We will consider your requests again, if you are able to narrow their scope so that we can more easily locate, retrieve and extract the information you are seeking. If you have specific questions we will be happy to consider those.

Please see the attached information sheet for details of your right to appeal.

Yours sincerely

Sara Thomas

FOI Case Management Team

General Counsel

Transport for London

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