I am requesting the following information in relation to the The Surface Intelligent Transport System (SITS) Real Time Optimiser PIN / opportunity 1) the current procurement exercise timetable. 2) details on the procurement type and if without prior notice, the basis on whcih this decision was made / approved. 3) any submissions, final, draft or for discussion by potential suppliers for a improved real time optimiser for London.

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Our ref: FOI-1076-1718/GH

Thank you for your request received by Transport for London (TfL) on 4 August 2017 asking for information about The Surface Intelligent Transport System (SITS) Real Time Optimiser PIN / opportunity.

Your request has been considered under the requirements of the Freedom of Information Act 2000 and our information access policy. I can confirm that we do hold the information you require.

1. the current procurement exercise timetable.

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

   Procurement Activity

   Timeframe Guide

   ITN issued

   15 March 2017

   Financial Standing Assessment

   22 March 2017

   Supplier Engagement Week 1

   10 April 2017

   Supplier Engagement Week 2

   17 April 2017

   ITN Bidder Clarifications Deadline

   1 May 2017

   ITN Responses received

   5 May 2017

   ITN Response Evaluation

   8-15 May 2017

   ITN Response Evaluation Consensus Meeting

   19 May 2017

   Bidders prepare for Dialogue

   22 May 2017

   Dialogue Part 1

   12 June 2017

   Bidder & TfL Document Exchange & uplift

   03 July – 7 August 2017

   Dialogue Part 2

   7 August 2017

   Document Exchange

   14 August 2017

   Dialogue Part 2, Week 2

   21 August 2017

   Finalise and Publish ISFT

   28 August – 11 September 2017

   Bidders prepare responses to ISFT

   11 September – 2 October 2017

   Evaluation of ISFT Responses

   02 October – 23 October 2017

   Preferred Bidder Stage & Final Approvals

   23 October – 06 November 2017

   Contract Award Notice Issued (10 Day Standstill)

   06 November 2017

    

    

    

    

2. details on the procurement type and if without prior notice, the basis on which this decision was made / approved.

TfL is conducting the procurement under the negotiated procedure without prior publication. It conducted a market facing exercise by issuing a PIN notice (ref: 2016/S 143-259408) and then confirmed its findings back to the supply market via a second PIN (ref: 2016/S 179-321524 ). Rationale as explained in this second PIN:

On 27/07/16, TfL published a Prior Information Notice (PIN) (OJEU ref. 2016/S 143-259408) in respect of a potential partnering opportunity relating to its Surface Intelligent Transport System (SITS). The PIN sought expressions of interest from providers of real time optimisation software services to establish whether a viable alternative existed in the market to TfL's current system, namely SCOOT (Split Cycle Offset Optimisation Technique). TfL made available a detailed Briefing Paper and invited potential providers to engage in 1:1 discussions. Having undertaken this thorough market engagement exercise, it was clearly demonstrated to TfL that, as anticipated, there are no viable alternatives to SCOOT and, as such, TfL's intention is now to engage directly with the SCOOT owners, utilising a negotiated procedure without prior publication, without reverting more generally to the wider market with the intention of putting in place appropriate contractual arrangements by [July 2017].

3) any submissions, final, draft or for discussion by potential suppliers for a improved real time optimiser for London.

This information cannot be provided as TfL is in the middle of a competitive procurement exercise with three bidders, and therefore this information is subject to a statutory exemption to the right of access to information under section 43(2). In this instance the section 43(2) exemption has been applied as disclosure would, or would be likely to prejudice our commercial interests, as well as those of the bidders. Disclosure of this information could hinder the ability of these companies to competitively tender for similar contracts in the future as well as hinder TfL’s ability to negotiate the best value for money for similar services in the future.

The use of this exemption is subject to an assessment of the public interest in relation to the disclosure of the information concerned. We recognise the need for openness and transparency by public authorities, particularly where the expenditure of public money is concerned, but in this instance the public interest in ensuring that we are able to obtain the best value for public money outweighs the general public interest in increasing transparency of our processes. Upon completion of the procurement exercise, a redacted version of the contract will be published.

If this is not the information you are looking for, or if you are unable to access it for some reason, please do not hesitate to contact me.

If you are not satisfied with this response please see the attached information sheet for details of your right to appeal.

Yours sincerely

Graham Hurt

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

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