Dear Transport For London I am writing to you under the freedom of information act 2000 to request the following information from TFL/ Highways maintenance as follows. Maintenance records of the A41 Watford way between fiveways corner and Greyhound Hill prior to April 2018. Please provide the information in the form of a email or photocopy. If this is not possible to provide the information requested due to the information exceeding the cost of compliance limits identified in section 12, please provide advice and assistance, under the section 16 obligations act, as to how I can refine my request. If you can identify any ways that my request could be refined please provide further advice and assistance to indicate this. If you have any queries please don't hesitate to contact me via email or phone and I will be happy to clarify what I am asking for, my details are outlined below. Please can you send me: • A copy of your current road maintenance policy relating to that road. Please send me the full policy, but this should include details of the intended frequency of road safety inspections, how these inspections should be conducted and the maximum time between identification of a defect and repairs being carried out. • A copy of the road repair history for that road over the past year. Again, please send me the full road repair history, but this should include: • - dates of all safety inspections between 03/01/18 to 03/04/18 • - details of how safety inspections were undertaken (walked or driven, speed of inspection vehicle etc) • - details of all carriageway defects identified, with description, date and time • - details of how the authority handled these defects, what repairs were undertaken and the time between the identification of each defect and a repair being carried out. Thank you for your time and I look forward to your response.

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Dear

TfL Ref: FOI-0820-1819

Thank you for your emails which we received on 26 and 29 June 2018.

Your request has been considered in accordance with the requirements of the Freedom of Information (FOI) Act and our information access policy.  I can confirm we do hold the information you require.

Unfortunately, to provide the information you have requested would exceed the ‘appropriate limit’ of £450 set by the Freedom of Information (Appropriate Limit and Fees) Regulations 2004.

Under section 12 of the FOI Act, we are not obliged to comply with a request if we estimate that the cost of determining whether we hold the information, locating and retrieving it and extracting it from other information would exceed the appropriate limit. This is calculated at £25 per hour for every hour spent on the activities described.

We have estimated that it would cost approximately £875 to provide a response to your current request. This is because it is estimated that it would take at least 35 working hours to retrieve and compile the information you have requested.

The information you have requested is not held centrally and would require manual locating and retrieving from various files. This would include searching through contract documents, inspectors records and searching the database for the information you require. We would also need feedback from the contractor.

To help bring the cost of responding to your request within the £450 limit, you may wish to consider narrowing its scope so that we can more easily locate, retrieve and extract the information you are seeking. If you want to refine your request or make a Freedom of Information Act request in future, please bear in mind that the Freedom of Information Act allows you to request recorded information held by Transport for London. You should identify the information that you want as clearly and concisely as you can, specifying the types of document that you are looking for. You might also consider limiting your request to a shorter period of time, geographical area or specific departments of TfL.

Although your request can take the form of a question, rather than a request for specific documents, TfL does not have to answer your question if it would require the creation of new information or the provision of a judgement, explanation, advice or opinion that was not already recorded at the time of your request.

Please note that we will not be taking further action until we receive your revised request.

In the meantime, if you have any queries or would like to discuss your request, please do not hesitate to contact me.

Please see the attached information sheet for details of your right to appeal.

Yours sincerely

Eva Hextall

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

  

Please can you send me:

• A copy of your current road maintenance policy relating to that road. Please send me the full policy, but this should include details of the intended frequency of road safety inspections, how these inspections should be conducted and the maximum time between identification of a defect and repairs being carried out.

• A copy of the road repair history for that road over the past year. Again, please send me the full road repair history, but this should include:
• - dates of all safety inspections between 03/01/18 to 03/04/18
• - details of how safety inspections were undertaken (walked or driven, speed of inspection vehicle etc)
• - details of all carriageway defects identified, with description, date and time
• - details of how the authority handled these defects, what repairs were undertaken and the time between the identification of each defect and a repair being carried out.

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