Can you please supply copies of all typed notes made of Reconsideration Hearings from 1/1/17 to 31/12/17 in the TPH Dept at TFL.

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Our Ref: FOI-0525-1819

Thank you for your request received by Transport for London (TfL) on 29 May 2018 asking for copies of all typed notes made of Reconsideration Hearings from 1/1/17 to 31/12/17 in the Taxi and Private Hire Department at TFL.

Your request has been considered in accordance with the requirements of the Freedom of Information (FOI) Act and our information access policy. We do hold the information you require.

However, in accordance with the FOI Act we are refusing your request under section 14(1) of the FOI Act. After reviewing a sample of our records we consider that providing the requested information would place an unreasonable burden on us. Our principal duty is to provide an effective transport service for London and we consider that answering this request would represent a disproportionate effort. It would be a significant distraction from our work managing the TfL network, requiring re-allocation of already limited resources and placing an unacceptable burden on a small number of personnel. We do wish to clarify that whilst we consider that your request falls under section 14(1) of the FOI Act, this does not reflect a conclusion that it has been your intention to deliberately place an undue burden on our resources.

The ICO guidance provides the following examples of a request which may fall under section 14(1) if it:

• Imposes a burden by obliging the authority to sift through a substantial volume of information to isolate and extract the relevant details;

   

• Encompasses information which is only of limited value because of the wide scope of the request;

   

• Creates a burden by requiring the authority to spend a considerable amount of time considering any exemptions and redactions.

Our view is that all three of these examples apply in this instance.

We have identified approximately 300 pages of documents that could be relevant to your request. Within this number is likely to be a high volume of personal information that will need to be redacted, under s40 of the FOI Act,  and there is likely to be only limited value in the process of reviewing and redacting such documents where appropriate.

We consider the burden of retrieving, reviewing and redacting the information covered by your request would be disproportionate to the benefit of providing it. Therefore, we are refusing it under s14 of the FOI Act.

Please see the attached information sheet for details of your right to appeal.

Yours sincerely

Melissa Nichols

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

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