FOI request detail

Contacts and communications over Uber

Request ID: FOI-0149-1718
Date published: 18 May 2017

You asked

I would like to request the following information under the Freedom of Information Act. I understand my request will take twenty working days to process but I would be grateful if you could acknowledge receipt via [email protected] Please do treat any environmental information as a request for information under the Environmental Information Regulations (EIRs). Please note that the reference to Mike Brown and Leon Daniels should include the two individuals themselves as well as their private offices and or anyone acting specifcally on their behalf. Please note that the reference to David Cameron and George Osborne should include those two individuals as well as their private offices and or anyone else acting on their behalf including but not limited to special advisers. Please note that the reference to the Mayor should include the Mayor himself and or his private office and or anyone acting specifically on his behalf including but not limited to special advisers. 1...Between 1 May 2015 and 1 May 2016 did Mike Brown and or Leon Daniels exchange correspondence and or communications (including emails) with David Cameron and or George Osborne which in any way related to the company Uber and its operations in London and the Uk and or the general provision of taxis in London and or proposed changes to the system of taxi provision and or regulation in London. 2...If the answer is yes can you please provide copies of this correspondence and communications including emails. Please also provide copies of any relevant telephone transcripts and or copies of any texts held. Please note that I am interested in receiving both sides of the correspondence and communication including emails, texts and transcripts. 3...During the aforementioned period did Mike Brown and or Leon Daniels exchange correspondence and communications with the Mayor which in any way related to the company Uber and its operations in London and the Uk and or the general provision of taxis in London and or proposed changes to the system of taxi provision and regulation in London. 4...If the answer is yes can you please provide copies of this correspondence and communications including emails. Please also provide copies of any relevant telephone transcripts and or copies of any texts held. Please note that I am interested in receiving both sides of the correspondence and communications including copies of any relevant telephone transcripts and or texts. 5...As far as all the above questions are concerned. If the organisation has previously held but destroyed relevant information for the period stated can it please provide details of the information destroyed. In the case of each destroyed piece of information can you provide a description of the information previously held and the date when it was created. In the case of any correspondence and or communication can you please provide details of senders and recipients. In the case of all information destroyed can you please provide the date of destruction and a reason for its destruction.

We answered

TfL Ref: FOI-0149-1718

 

Thank you for your request received by Transport for London (TfL) on 23 April 2017 asking for information about correspondence.

 

Your request has been considered in accordance with the requirements of the Freedom of Information Act and our information access policy. I can confirm we do hold the information you require.

 

However, to provide the information you have requested would exceed the ‘appropriate limit’ of £450 set by the Freedom of Information (Appropriate Limit and Fees) Regulations 2004.

 

Under section 12 of the FOI Act, we are not obliged to comply with a request if we estimate that the cost of determining whether we hold the information, locating and retrieving it and extracting it from other information would exceed the appropriate limit. This is calculated at £25 per hour for every hour spent on the activities described.

 

A remote search on the mailboxes of Leon Daniels and Mike Brown (as well as support staff) for any emails to/from mailboxes with the suffix “@london.gov.uk”, “@no10.x.gsi.gov.uk" and/or "@hmtreasury.gsi.gov.uk" containing the keyword “Uber” and/or “Taxi” across the specified time period produced 2151 individual emails.

 

It should be noted that this figure will contain many emails which do not fit within the scope of your request but were caught by the initial search. When we conduct email searches we use broad search terms to ensure that all relevant emails are captured and then drill down to extract those relevant to the request. However, to do so in this instance would considerably exceed the cost limit as it would require us to manually review over 2,000 emails.

 

To help bring the cost of responding to your request within the £450 limit, you may wish to consider narrowing its scope so that we can more easily locate, retrieve and extract the information you are seeking. For example, a preliminary search of Mike Brown and Leon Daniels email accounts (excluding support staff) over the specified time period for any emails to/from mailboxes with the suffix “@london.gov.uk”, “@no10.x.gsi.gov.uk" and/or "@hmtreasury.gsi.gov.uk" containing the keyword “Uber” has produced 278 emails. Whilst there is still likely to be emails that do not fall within the scope of your request, this number potentially allows for a more manageable reviewing process within the cost limit.

 

Please see the attached information sheet for details of your right to appeal.

 

Yours sincerely

 

Lee Hill

Senior FOI Case Officer

 

FOI Case Management Team

General Counsel

Transport for London

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